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Organize A Business Conference

Added by Anonymous about 1 year ago. Updated about 2 months ago.

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Description

Organizing a business conference is certainly a daunting task when you start afresh. There are numerous challenging factors that you will have to consider despite not knowing where to start. A correctly planned business conference is all about processing everything one step at a time. If you are a professional business conference organizer then you know it gets easier. 

As an event planner, you’re responsible for bringing together attendees, speakers, vendors, and sponsors to create and execute an industry event that helps all parties involved achieve success. Creating an event can be a stressful process, so we’ve created this event planning checklist to help take some of the guesswork out of creating your next business conference or other industry event.

So, here is a step-by-step guide that you can follow for running a smooth business conference.



  1. Formulation Of Event Strategy:


“What do you aim to achieve through this business conference?” is one of the very first things to consider suggests Dan Smith of the talent agency Keynote Speaker (https://keynotespeakers.info/). In the present day, the event market has become busier. Thus, being clear about what you wish to achieve will help you stand out from other thousand events out there. And, help analyze your target audience better.



  1. Embracing New-Gen Conference Technology


Using good quality and new-generation conference technology will help conference holders reduce endless manual tasks, make the whole team work collaboratively, and save money. It will help reduce miscommunication, help with project management, and monitoring, and also meet virtual conferencing requirements.


  1. Assemble Your Team


Having a dedicated team will help with the conference planning, promotions, negotiations, and more. Your core team would generally consist of a planning team, an administration team, a marketing team, a sponsorship team, and volunteers amongst others. As the business conference organizer, it is your responsibility to coordinate the team, delegate tasks, and set priorities.

  1. Invite All Speakers & Authors


Having plenary and good keynote speakers will allow the conference to attract more delegations and will also set the right tone for the business conference. You would also need to offer a larger honorarium, and cover their overseas, and travel costs to get them onboard. According to the speaker agency Motivational Speaker (https://motivationalspeakerz.com/), it is a good idea to contact speakers at least 4 months in advance of the event.


  1. Budget & Pricing Model


Whether you have been planning to get your business conference funded by sponsors or not funded by them, you need to have a budget and a pricing model. This would help you keep track of your spending as well as earnings. And, help you set a budget for accommodation, venue, catering, transportation, speaker fees, marketing, activities, team members, and more.



  1. Venue


Selecting a venue that would meet your business conference and delegation needs will help you find the right one. Scheduling visits at a similar event as yours will help you get a better understanding of the kind of venue you need. Do you want to hire a physical venue or a virtual one? Selecting the best venue based on similar event visits will help you save money by organizing within a budget.



7. Build A Conference Website


Build a conference-related website that would showcase all about the event, answer questions of the conference visitors, and also allow interested candidates to register, submit, and also get in touch to learn more. It would also help them get excited about the upcoming business conference.
                                                


8. Get Reviewers Onboard


Having enough reviewers onboard is crucial if you want your business presentations to go through peer reviews. Peer reviews form a major part of the conference wherein the reviewers will assess multiple submissions.

So, there you have it, an 8-pointer step-by-step guide on how to organize a business conference. Follow these steps as it is to successfully organize your business conference.



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